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By Alberto Jessurun / October 14, 2020 / Blog

5 Ways to Reduce Cell Phone Costs for Your Business

Cell phone costs can quickly become a major expense for any business. Here are 5 strategies, including BYOD and VoIP, that can reduce these costs while helping your team take advantage of the latest technologies.

Communication tools are more important than ever as many teams have gone fully or partially remote. One major expense for businesses is providing cell phones for employees. It’s important for your workers to be mobile and flexible, benefits that cell phones provide. But how do you control these costs? What options do you have aside from traditional cell phone service provider plans?

Here are a few simple strategies to help you reduce employee cell phone costs.

 1. VoIP

One of the easiest ways to reduce cell phone costs is to incorporate Voice Over the Internet Protocol (VoIP) into your communication infrastructure. Offices across industries are now driven by online interactions, transactions, and data storage. It makes sense for phone calls to move online as well. VoIP can also improve the quality of work-related calls.

VoIP utilizes the internet to make calls. This means your business can save a great deal of money using VoIP instead of depending on cell phone plans that send calls over expensive voice networks. Using a tool like Skype allows employees to take calls online, even using their smartphones over cheaper network connections instead of the phone service provider’s voice network. VoIP also helps you save on carrier limits since workers will be using data or WiFi to make work calls.

If you decide to fully push VoIP for employees, think about investing in smartphone plans that are data-only. This means the phones can only make and receive calls and text over the internet instead of cellular service, which can help cut costs drastically.

 2. BYOD

Bring your own device (BYOD) strategies are being implemented more and more by businesses large and small. This approach means you allow employees to use their own cell phones, tablets, or other devices for work purposes. 

According to one study from Oxford Economics, the average amount spent on mobile service per employee is $1,817 for a two-year contract, whereas the comparable BYOD cost is $1,566 for the same service.

Businesses can avoid a lot of the typical expenses that come with managing employer-provided devices and phone plans. In addition to cost savings, BYOD allows employees to use favorite devices that they’re already familiar with, which can help improve productivity.

 3. Shop around for a carrier

It’s always wise to keep an eye out for the best carrier deal. Even if you’re happy with your plan, you could save money just by taking advantage of a temporary deal or a drop in price from a cell phone carrier you haven’t considered. 

Don’t be afraid to shop around before making a decision. Ask other business owners which carrier they use and if they’re happy with their plans. Get quotes from multiple companies before signing a contract and weigh all the pros and cons. Just make sure you don’t sacrifice phone call quality to get a lower rate.

 4. Review bills regularly

Review your business’s phone bills each month, especially if you get the feeling you’re overpaying for service. There could be extra fees you’re not aware of, or penalties for employees going over limits for data, texting, or calling. You can most likely invest in unlimited plans that avoid these extra fees. 

Always be aware of exactly what you’re paying for. Look for items on the bill that you can cut back on, and ask your carrier to clarify any fees listed that you don’t understand or didn’t agree to.

 5. Assess the actual needs of your employees

Another way to save money on employee cell phones is to only deploy them to the workers who really need them for work. For instance, how many employees actually take work calls on the go versus in the office? 

Be vigilant about providing this benefit to all employees, since it’s likely that not all workers will need a cell phone provided by the company to complete their tasks efficiently. Involve managers from all departments in making these decisions because they will know exactly what each worker needs to perform their jobs well. 

Solutions from Unisol International

When you’re updating your telecommunications strategy, Unisol International can help. We offer a range of products and solutions for industries from retail to transportation, healthcare, education, and many more. Work with us when you need additional assistance with security, data storage, and upgrading your workplace technologies. 

Contact Unisol International to learn more about all of our innovative products and IP networking solutions.

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